Frequently Asked Questions

What is the capacity for each of your venues?

We can hold up to 250 people at our ceremony and reception spaces.

Do you offer a payment plan?

Yes. To secure your date it is a $1000 deposit and the next payment is due half way until your event date, while the final payment is due 1 month prior to your event date.

Can I provide my own alcohol?

Yes! We allow beer, wine and liquor to be brought in however a TABC bartender with liquor liability insurance is required. Therefore, we do require you to use either our in-house bartending services or a certified catering company from our catering list.

Can I bring my own caterer?

To help make your decision process easier we have created a caterers list with over 30 different caterers to choose from for your special day! They offer a wide variety of food and pricing options. For a list of our approved caterers, click here.

Do you have a preferred vendor list?

Absolutely. We work with a wide variety of wonderful vendors and a complete list can be found on our website under "info tab". We strongly encourage our couples to choose from our preferred vendor list however you are always allowed to bring in your own vendors with limitations on catering and bartending.

What if it rains?

We have a great back-up rain plan in our indoor climate controlled pavilion. All setup and use of space is included in the venue rental.

What happens if I have to cancel my event?

We recommend purchasing Wedding/Event Cancellation Insurance, which would cover any unexpected events. Please check with your individual insurance carrier for specific details.

Do you have more than one event at a time?

Never. When you rent our venue it is yours for your special event only.

When can I have my rehearsal?

We include 1 hour in your venue rental for a rehearsal. Rehearsals are scheduled based on availability and are typically booked 30 days prior to your event date.

Do you have speakers or a sound system?

We do include a sound system at the ceremony site and inside the reception that your DJ, or live band, is required to use.

Can I play dance music outside?

We provide a state of the art sound system with a complete lighting system at both of our venues inside the reception. Therefore, all outdoor music is reserved for ceremony and cocktail hour only.

What time can I arrive the day of my wedding?

Check in is at 12pm.

What time can my vendors arrive the day of my wedding?

Anytime after 12pm.

When can I schedule our final coordinating meeting?

We typically schedule a final meeting approximately 2-3 weeks prior to your event. We can do a meeting in person or over the phone which ever works best for you.

Where can my guests stay?

We have a variety of hotels and bed and breakfast accommodations in the area. Click here for a complete list of accommodations.

What is the largest capacity of shuttle bus to transport my guests?

We recommend a 33 passengers bus or smaller.

Who sets up and takes down all tables and chairs for my event?

We include all set up and break down of tables and chairs in your venue rental.

Am I allowed to bring in my own décor?

We do allow you to bring in any décor you would like to complete your vision with the exception of our outdoor facilities. We do not allow use of faux rose petals, confetti, or any other items that would litter the property.

Am I allowed to use Sparklers for my Grand Exit?

We do allow sparklers as long as a burn ban is not in place in Hays County.

Are pets allowed?

We do allow pets, however we have a $75 pet fee per animal.

Do I need wedding insurance?

Yes, we do require all clients to purchase day of wedding insurance through WedSafe. This affordable policy can be purchased at www.privateeventinsurance.com.